Our work - 13/06/2013

Office acquisition and fit-out management for Fleetmatics' UK HQ

Our Office Agency team acquired 8,000 sq ft of office space at Imperium, Reading, on behalf of Fleetmatics for its new UK headquarters. Our Building Consultants provided pre-acquisition advice to assist with landlord negotiations, before project managing the fit-out.

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Modern workplace requirements

Fleetmatics needed a new building that suited its business requirements, including providing a modern working environment for staff; a goods-in access for deliveries, and a separate production area.

It was important that the client was reassured that no significant building defects would affect the company’s occupation, or add significant unforeseen costs to its fit-out or service charge. It was also crucial that the fit-out procurement was managed quickly, to allow Fleetmatics to move out of its existing offices and into the new space within the timescales set by the US head office.

Building survey and dilapidations assessment

We carried out a building survey to identify any risks that may affect Fleetmatics’ occupation. In addition, a dilapidations assessment was completed to identify the existing liabilities of the outgoing tenant. This was used as a negotiating point to secure a contribution from the landlord towards the fit-out costs of £50,000.

During the negotiations with the landlord, we were able to identify significant cost savings for Fleetmatics by negotiating to re-use the existing furniture left behind by the previous tenant.

Space planning and fast-track procurement

We also completed a space planning exercise to ensure that Fleetmatics’ teams were positioned to maximise the efficient use of the space. Careful consideration was given to positioning the company’s ‘closing rooms’ so that they could be viewed by all sales staff.

The fast track procurement process, allied to collaborative working with the US-based client’s key contact and the contractor on a design & build approach, ensured the project completed on time for its occupation.

We successfully resolved a significant problem caused by a new wayleave agreement imposed by the telecoms supplier, which had initially put Fleetmatics’ move in jeopardy. Using our contacts with the landlord and proactively managing the supplier, we were able to resolve this issue and Fleetmatics successfully moved in on time.

Project reporting to US-based client

The project was completed well under budget at a cost of £285,000, successfully managing the to completion while liaising with the US-based client contact. He was able to rely on us providing clear guidance on the project status and priorities of issues arising.

"It has been a great experience working with the entire LSH team. Managing the project from the US was a challenge, but the team made it seem effortless. Thank you for a job well done." Al Vasile, Assistant Treasurer, Fleetmatics.


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